INTELLIGENT AUTOMATION

We don't just tell you what to automate. We build it with you.

57% of work hours are technically automatable. But without data, automation is an aimless IT project. Escal8 identifies opportunities, designs the solution, and implements it — end to end.

0%

of salary spend goes to automatable activities — without anyone quantifying it

McKinsey 2025

The problem of not knowing

Lack of Focus

Trying to automate everything and ending up automating nothing relevant.

Invisible ROI

Investing in expensive tools that don't generate real, measurable savings.

Team Burnout

Valuable talent wasting time on 'copy-paste' instead of analyzing.

Without data, it's a gamble. With data, it's a strategy.

WHAT WE ANALYZE

It's not just 'what you do'. It's how you do it.

Our diagnosis analyzes your processes across three critical dimensions to determine not just if it *can* be automated, but if it *should* be.

Task Structure

"How predictable are the input and output?"

Tasks with clear rules and structured data are the best candidates.

✓
High Signal:Excel/ERP data, 'if X then Y' rules
✕
Low Signal:Decisions based on 'feeling' or unwritten data

Nature of Judgment Required

"Does it require human criteria or computational logic?"

If you can write the instructions on a post-it, a bot can do it.

✓
High Signal:Repetitive logic, arithmetic validations
✕
Low Signal:Empathy, negotiation, complex creativity

Physical and Relational Dependency

"How much does it depend on being there or talking to someone?"

Digital is fast. Physical is slow. We look for what lives on the screen.

✓
High Signal:100% digital work, asynchronous communication
✕
Low Signal:Requires moving boxes or convincing people live

Note: We don't automate broken processes. First we optimize, then we automate.

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HOW WE WORK

Three levels of service. You choose how far to go.

From initial diagnosis to full implementation, we adapt to what your company needs.

LEVEL 1

Diagnosis

We tell you what to automate and the cost of not doing it

Automatability analysis by role and area (3 dimensions)
Quadrant map with every person positioned
Recoverable hours and projected savings by function
Cross-reference with team digital maturity
Executive report for C-Level with business case
Deliverable

Interactive dashboard + Executive report with projected ROI

Time

3-4 weeks

Most Popular
LEVEL 2 · MOST POPULAR

Diagnosis + Roadmap

We tell you what to automate, with which tools, and how to start

Recommended tools by use case
Implementation steps prioritized by impact
AI prompts designed for your team
Reskilling plan for impacted people
Implementation roadmap in phases
Deliverable

All of the above + Roadmap with tools and training plan

Time

5-6 weeks

Full Service
LEVEL 3 · FULL SERVICE

Diagnosis + Roadmap + Implementation

We identify it, design it, and build it. End to end.

Design and development of automations
Tool selection and implementation
Integration with existing systems
Testing, QA, and production launch
Team training for operation
Deliverable

Automations running in production + trained team

Time

8-16 weeks

"No matter which level you start at. Everyone starts with data — because without data, any automation is a gamble."

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⚡n8n
🟣Make
🤖OpenAI / Claude
🐍Python
🔌APIs
🟠Zapier
📁Google Workspace

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REAL CASE

Invoice Capture: from 4 hours daily to 12 minutes

The Problem

A distribution company processed 180 invoices daily manually. 3 people spent 4 hours a day extracting data, validating, and capturing it. Errors caused 8% fiscal discrepancies.

12 hrs

DAILY CAPTURE

8%

FISCAL DISCREPANCIES

$340K

ANNUAL OPEX

94%

AUTOMATABLE

The Solution

Solution Architecture

Email → n8n → LLM → ERP
  • →Automatic email receiver
  • →Intelligent extraction with AI (no templates)
  • →Automatic fiscal validation (SAT)
  • →Match with PO in ERP
  • →Automatic capture in accounting
  • →Exception dashboard for human review

Timeline

10 weeks to production

Results (90 days)

PROCESSING TIME

12 min
4 hrs/day-95%

CAPTURE ERRORS

0.3%
8% errors-97%

OPERATIONAL COST

$45K
$340K/year-87%

FISCAL CLOSING

1.5 days
5 days-70%

"The 3 people who captured invoices now lead cost analysis. They didn't lose their jobs — they evolved."

More problems we solve

Automated Onboarding

Problem

Onboarding involved 23 manual steps and took 2 weeks.

Result

From 2 weeks to 48 hours. Zero missed steps.

Consolidated KPI Report

Problem

An analyst spent 5 hours consolidating data from 6 sources every Monday.

Result

From 5 hours to 0. Report ready Mon 7am.

Support Ticket Classification

Problem

400+ monthly tickets classified manually. Response time: 6 hours.

Result

Response in 3 minutes. 94% correct classification.

Why automate with Escal8?

We start with data

We don't ask 'what tool do you want?', but 'where is the problem?'. Our diagnosis gives us the answer before writing code.

We don't forget people

We include a plan for impacted people. Reskilling and reassignment are part of the deliverable.

Efficient tools, not expensive ones

We use n8n, Make, Python, and APIs. We solve 90% of problems at a fraction of the cost of 'enterprise' solutions.

We leave you independent

We teach you to operate what we build. When we finish, your team owns the solution.

From not knowing what to automate to running solutions

WKS 1-3

Diagnosis

1:1 analysis with AI and opportunity map

WK 4

Prioritization

Roadmap prioritized by impact and feasibility

WKS 5-6

Design

Technical architecture and implementation plan

WKS 7-10

Construction

Development, integration, and testing

WKS 11-12

Go-Live

Production launch and training

WKS 13+

Optimization

Adjustments and continuous improvement

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Frequently Asked Questions

How much is manual work costing you?

In a 30-minute consultation, we show you where your automation opportunities are — and how much you could save.

No commitment
Know if it makes sense in 30 mins
If there's no opportunity, we tell you